What ERP Kanyange does

General ledger, chart of accounts and payment vouchers.

• Chart of accounts with fund and cost-centre tagging
• Voucher entry, review, approval and posting
• Trial balance and period close
• Every posting traced to the person and time in the audit log

Payment and imprest requisitions, petty cash and fund transfers.

• Payment and imprest requests with approval steps
• Petty-cash vouchers and float top-ups
• Transfers between funds with a signed trail
• Signing authority checked against the signatory register

M-Pesa and cash giving, offering counts and special givings.

• Giving transactions with monthly totals
• Sunday offering counts with two-person tally
• Special givings and appeals with targets
• Receipts and giver statements

Parish bank accounts, statements and reconciliation to the ledger.

• Bank accounts with opening balance and a masked account number
• Import a bank statement CSV (duplicates are skipped) or add lines by hand
• Match each line to a posted ledger voucher, or ignore it
• Book balance and unmatched totals at a glance, with export

Daraja connection, callback, paybill and till, and payments awaiting confirmation.

• Which Daraja settings are present (never their values) and a credentials test
• Callback address and whether it is protected by a secret token
• Paybill or till, and the account prefix, edited here
• Check stale STK prompts with Safaricom, plus a live payments feed

Giving statements and pledges for each member.

• Yearly giving statement by month and by fund, with print and CSV
• Pledges with progress: pledged to date, given, and arrears
• Only completed, not-voided gifts count

The parish imprest requisition form, with approval and print.

• Imprest requisition with items, amounts and purpose
• Approval by the signing officers, then print on the parish letterhead

The Sunday givings slip, counted and signed.

• Counted and signed Sunday givings slips by service
• Totals feed the offering count

Appeals and special offerings with targets.

• Special givings and appeals with a target and progress
• Receipts for each contribution

Annual budgets by fund and ministry, with actual against budget.

• Budget per ministry and fund, approved by the PCC
• Actual against budget with variance flags
• Commitments from approved requisitions
• Year-on-year comparison

Suppliers, quotations and purchase orders.

• Supplier register with contacts and tax details
• Three-quote comparison for purchases above a set value
• Purchase orders tied to an approved requisition
• Goods-received check before payment

Parish assets, stock and maintenance.

• Asset register with location, custodian and condition
• Stock of consumables with reorder levels
• Maintenance schedule and service history
• Yearly verification count

Member register, staff and role assignments.

• Member register with household links and duplicate check
• Staff and team records
• Roles and permissions with a change history
• Member growth by month

Find out why a member is refused on the portal, fix it, or add them.

• Search a member and see exactly why the portal refuses them
• Link, unlink or reinstate a sign-in account in one click
• Add a member who has no record and link their account at once
• Approve or reject link requests sent from the portal

Messages sent through the website contact form.

• Every contact-form message in one inbox, newest first
• Mark messages read or unread
• Search by name, email or subject
• Delete messages that are dealt with

Ministry rosters, meetings and attendance.

• Ministries with leaders and meeting times
• Attendance sessions and entries
• Join requests handled in one queue
• Ministry budget and spend side by side

Parish calendar, events and bookings.

• Events with date, venue and organiser
• Calendar view with clash warnings
• Event budget and income

Everything waiting for a decision, in one inbox.

• Pending changes and form approvals in one queue
• Approve or reject with a note
• Delegation when you are away
• Decision history

PCC and committee minutes, resolutions and action tracking.

• Minutes by meeting with attendance
• Resolutions linked to the budgets and requisitions they authorise
• Action items with owners and due dates

The document vault with versions and access history.

• Versioned documents with who-opened-it history
• Retention rules and legal holds
• Templates for letters, certificates and forms

Audit log, signatory register and internal controls.

• Searchable audit log with export
• Signatory register and signing authority
• Segregation-of-duties checks on vouchers
• Sign-in history and unusual-activity flags

One screen for what needs attention across every module.

• Key figures with six-month trends
• Work waiting for you: approvals, vouchers, requisitions
• Live refresh when any module changes
• Quick create and global search (press / or Ctrl+K)

Financial statements, saved reports and exports.

• Income and expenditure, balance sheet and fund statements
• Saved reports with a schedule and email delivery
• CSV and PDF export